TiLedger vs restaurant POS and ERP platforms
TiLedger, built by Mutex Systems, is a restaurant ERP with its own web-based POS: the till, food costing, inventory, daily closing, finance, payroll and websites share one ledger. POS tools such as Square, Epos Now and Lightspeed sell a till; costing tools such as Jelly, MarketMan and Apicbase sell a back office beside someone else's till. Below are all 9 feature categories and 59 features, how TiLedger compares, and where it is not the right fit.
Starts at £39 per month per location (GBP). No free trial — the live demo is free and needs no sign-up.
Restaurant ERP vs standalone POS: a standalone POS records sales; a restaurant ERP also turns each sale into ingredient usage, stock, cost, cash and accounts in one system. TiLedger includes both, so nothing has to be exported, re-keyed or reconciled between a till, a costing tool and an accounts package.
Where TiLedger sits in the restaurant software market
| Category | Typical vendors | Gap TiLedger closes |
|---|---|---|
| POS-first | Square, Epos Now, Lightspeed, Toast | The till never writes into a real costing and finance ledger |
| UK hospitality suites | Tevalis, Zonal | Quote-only pricing and multi-month rollouts for mid-size groups |
| Enterprise platforms | Fourth, Oracle Simphony | Built and priced for estates of dozens of sites |
| Back-office costing | Jelly, MarketMan, Apicbase | Costing sits beside a separate till and a separate accounts package |
| Online ordering and middleware | Deliverect, ordering-site builders | Menu and deals live twice and drift between site and till |
| Payments-led | Dojo, SumUp | Card payments first, little stock, costing or close |
TiLedger's position: for operators who want one ledger for the till, recipes, stock, cash, payroll and websites — instead of joining three or four tools with exports and a spreadsheet — at published per-location prices.
Eight strengths of TiLedger
01 · Cost integrity
True cost from the recipe up: raw materials → sub-recipes → menu items as a live bill of materials, and every sale explodes into actual consumption.
Competes with Apicbase, MarketMan and Jelly — wins when costing and the till must share one ledger.02 · A day that closes
Daily closing reconciles cash, card, purchases and stock variance for each shift, then settlement, expenses and books follow from the same numbers.
Competes with spreadsheet closes and Xero / QuickBooks bolted on afterwards.03 · One menu everywhere
The till, the order website and WhatsApp orders read the same menu, prices and deals, so channel prices never drift.
Competes with Epos Now, Lightspeed, Square and Toast plus a separate ordering site.04 · Many locations, one company
Per-location prices, settings, taxes and access, transfers between locations, and every report by location, region or all.
Wins for groups that outgrow single-site tools before they are ready for enterprise suites.05 · People in the same system
Attendance, rosters, per-minute late and overtime, allowances, income tax and payslips sit beside sales and stock.
Competes with a separate payroll bureau or HR tool fed by spreadsheets.06 · Control you can sign
The Outlet Control report, variance ledger, audit trail and nightly data health turn the month into one signed page.
Wins where owners manage through managers and need proof, not trust.07 · Customer surfaces included
Order website, brand website, customer ledger, vouchers and loyalty are part of the plan, not add-ons.
Competes with Deliverect + WordPress or Toast online ordering.08 · Clear per-location pricing
Four published plans from £39 per location per month, published setup and migration prices, and a live demo instead of a sales call.
Competes with quote-only suites such as Tevalis, Zonal and Fourth.TiLedger features by category
9 categories, 59 features and their sub-features, with the plan each one starts on. Plans: Point of Sale £39, Kitchen Control £69, Growth £119, Enterprise from £179 — per location per month, GBP.
| Feature | Sub-features | From plan |
|---|---|---|
| Till and sales — web-based POS for restaurants | ||
| Shifts | Open and close shifts with float, shift schedules, end-of-shift report, cash count | All plans |
| Order entry | Categories and search, modifiers, cart notes, dine-in / takeaway / delivery tagging, calculator | All plans |
| Payments | Split and multi-tender payments, refunds, voids, manager overrides, receipt with QR code, kitchen tickets | All plans |
| Deals and discounts | Time-windowed deals at deal price, discount screen, promo codes shared with the order website | All plans |
| Customer check | Existing / new customer lookup at the till, linked to the customer ledger | All plans |
| Order history and cash-outs | Past orders and reprints, till cash-outs tagged as purchases, salaries or expenses | All plans |
| Online order inbox | Website orders arrive at the till to accept, prepare and complete | Growth + |
| Engagement inbox | WhatsApp and social conversations and orders in one shared inbox | Enterprise |
| Devices and settings | Device keys per location, shift schedules, role permissions, receipt layout | All plans |
| Menu and master data | ||
| Menu items | Prices, variations, categories and types, active / archived | All plans |
| Deals and discounts admin | Bundles, schedules and promo rules used by the till and the website | All plans |
| Raw materials | Units, purchase and recipe units, piece weights, current rates | Kitchen Control + |
| Sub-recipes | Nested sub-recipes with yield and integrity checks | Kitchen Control + |
| Suppliers | Supplier records, terms and price history | Kitchen Control + |
| Document library | Bulk-upload templates (XLSX / CSV) with preview for menu, materials, recipes, suppliers and sales | Kitchen Control + |
| Food costing and inventory — restaurant food costing software | ||
| Live recipe (BOM) cost | Raw materials → sub-recipes → menu items, cost recalculated when a supplier price changes | Kitchen Control + |
| Purchases | Goods-in with line items, average rates, cash and credit purchases, edit with reason | Kitchen Control + |
| Price alerts | Supplier price moves flagged before they distort food cost | Kitchen Control + |
| Wastage and batch prep | Wastage with reasons, batch prep against sub-recipes, prep suggestions | Kitchen Control + |
| Stock counts | Count sheets, blank = theoretical, physical vs theoretical per item | Kitchen Control + |
| Stock ledger and details | Every movement by item and day, cached balances, low-stock thresholds | Kitchen Control + |
| Variance ledger | Multi-detector variance review and approval with audit trail | Kitchen Control + |
| Stock reconciliation and ingredient usage | Opening + purchases − usage − waste vs closing; where-used by menu item | Kitchen Control + |
| Compliance checklists | Opening, closing and food-safety checklists per shift, exceptions reported | Kitchen Control + |
| Finance and daily close — restaurant closing and settlement software | ||
| Daily closing | Expected vs counted cash, card and online payments, cash purchases, excess / short, inventory variance | Growth + |
| Settlement | Daily settlement, receivable settlements, invoice settlement against suppliers | Growth + |
| Expenses and fixed payments | Daily expenses, petty cash float, recurring fixed payments | Growth + |
| Accounts | Chart of accounts, journals posted from sales, purchases and payroll, financial dashboard | Growth + |
| Taxes | Tax settings per location, tax-inclusive and exclusive pricing | Growth + |
| People — restaurant payroll and attendance software | ||
| Attendance app | Face-punch attendance on a tablet, signed in with ERP accounts | Growth + |
| Rosters and attendance sheet | Shifts, weekly offs, leave (casual / medical limits from rules), manual corrections with a reason | Growth + |
| Salary breakdown | Basic, fuel, medical and punctuality allowances; taxable amount; income tax by salary slabs | Growth + |
| Deductions and overtime | Late deduction and overtime per minute on basic pay, absent deduction, staff food orders | Growth + |
| Money | Advances and loans with recovery, bonus, commission, other deductions | Growth + |
| Pay run | Draft → approve → paid, edits with reasons, premium payslips and pay register | Growth + |
| Locations — multi-branch restaurant ERP | ||
| Locations | Add locations with approval, regions, per-location access for staff | Growth + |
| Per-location settings | Prices, taxes, payment methods and settings per location | Growth + |
| Transfers and warehouse | Stock transfers between locations and a central warehouse, posted to both ledgers | Growth + |
| Side-by-side reports | Location switcher on every report; all locations, a region or one location | Growth + |
| Customers, websites and marketing | ||
| Customer ledger | Every customer’s orders, spend and contact details | All plans |
| Vouchers | Gift and refund vouchers, eligibility rules, printed vouchers, voucher performance report | All plans |
| Loyalty | Points earned from invoices and redeemed at the till | Growth + |
| Order website | Add-to-cart ordering, checkout, order tracking, stock-aware menu, chat / FAQ widget | Growth + |
| Brand website | Story, menu showcase, gallery, blog and contact, on your own domain | Growth + |
| Settings portal and SEO | Draft / publish for both sites, SEO, schema and AI-search settings | Growth + |
| Website security | Fake-order protection: bot check, order limits, block list, mark-as-fake | Growth + |
| WhatsApp and social ordering | Order and reply on WhatsApp and social channels (message fees passed through) | Enterprise |
| Reporting and analytics | ||
| Dashboards | Sales dashboard and financial dashboard with drill-down | All plans |
| Sales reports | Sales and order ledger, sales by hour, menu performance, delivery quality of service, cash-out and expense ledger | All plans |
| Cost reports | Raw material consumption, menu price history, purchase history, purchase price variance | Kitchen Control + |
| Outlet Control report | Sales, stock variance, wastage, discards, expenses and payroll on one page with a status per section and manager sign-off | Growth + |
| Premium exports | Branded XLSX, PDF and CSV with headings, totals and signature lines | All plans |
| Owner and manager mobile app | Sales, popular items, price alerts, low stock, settlement, variance, approvals, wastage | Growth + |
| Control, security and platform | ||
| Roles and permissions | Roles matrix with feature-level rights; locked modules stay visible but frozen | All plans |
| Two-step sign-in | TOTP two-step sign-in for owners and managers | All plans |
| Audit trail | Who changed what and when, with reasons for edits | All plans |
| Data health | Nightly checks for missing closings, prices and recipes | Kitchen Control + |
| Single sign-on and API access | SSO and API access for group systems | Enterprise |
| Live demo | The full product on a sample restaurant, reset after each session | All plans |
Plan key: "All plans" starts on Point of Sale; "Kitchen Control +" means Kitchen Control, Growth and Enterprise; "Growth +" means Growth and Enterprise. Full plan details are on the TiLedger pricing page.
How TiLedger compares, capability by capability
●●● strong · ●●○ partial · ●○○ basic or via add-on · ○○○ not offered. A relative guide for shortlisting, not a lab benchmark.
| Capability | TiLedger | Epos Now | Lightspeed | Square | Toast | Tevalis | Apicbase | MarketMan | Jelly |
|---|---|---|---|---|---|---|---|---|---|
| Cloud web POS | ●●● | ●●● | ●●● | ●●● | ●●● | ●●○ | ○○○ | ○○○ | ○○○ |
| Nested sub-recipe bill of materials | ●●● | ●○○ | ●○○ | ○○○ | ●○○ | ●●○ | ●●● | ●●○ | ●●○ |
| Live recipe cost cascade | ●●● | ●○○ | ●○○ | ○○○ | ●○○ | ●●○ | ●●● | ●●● | ●●● |
| Sale → ingredient consumption | ●●● | ●●○ | ●●○ | ●○○ | ●●○ | ●●● | ●●● | ●●● | ●●○ |
| Purchasing and goods-in | ●●● | ●●○ | ●●○ | ●○○ | ●●○ | ●●● | ●●● | ●●● | ●●○ |
| Wastage and batch prep | ●●● | ●○○ | ●○○ | ○○○ | ●○○ | ●●○ | ●●● | ●●○ | ●○○ |
| Stock counts and variance | ●●● | ●●○ | ●●○ | ●○○ | ●●○ | ●●● | ●●● | ●●● | ●●○ |
| Variance ledger with approval | ●●● | ○○○ | ○○○ | ○○○ | ○○○ | ●○○ | ●●○ | ●○○ | ○○○ |
| Daily cash + stock close | ●●● | ●○○ | ●○○ | ●○○ | ●●○ | ●●○ | ○○○ | ○○○ | ○○○ |
| Built-in accounts and settlement | ●●● | ●○○ | ●○○ | ○○○ | ●●○ | ●●○ | ○○○ | ○○○ | ○○○ |
| Payroll and attendance | ●●● | ●○○ | ●○○ | ●○○ | ●●○ | ●●○ | ○○○ | ○○○ | ○○○ |
| Multiple locations and transfers | ●●● | ●●○ | ●●● | ●○○ | ●●● | ●●● | ●●● | ●●● | ●●○ |
| Order website and brand website | ●●● | ●○○ | ●●○ | ●●○ | ●●● | ○○○ | ○○○ | ○○○ | ○○○ |
| POS and website share deals | ●●● | ●○○ | ●●○ | ●○○ | ●●● | ●○○ | ○○○ | ○○○ | ○○○ |
| Vouchers and loyalty | ●●● | ●●○ | ●●○ | ●●○ | ●●● | ●●○ | ○○○ | ○○○ | ○○○ |
| Monthly control report with sign-off | ●●● | ○○○ | ○○○ | ○○○ | ○○○ | ●○○ | ●○○ | ○○○ | ○○○ |
| Card payments built in | ○○○ | ●●○ | ●●● | ●●● | ●●● | ●●○ | ○○○ | ○○○ | ○○○ |
| Bank feeds and reconciliation | ○○○ | ●○○ | ●○○ | ○○○ | ●○○ | ●○○ | ○○○ | ○○○ | ○○○ |
| Proprietary handheld hardware | ●○○ | ●●○ | ●●○ | ●●○ | ●●● | ●●○ | ○○○ | ○○○ | ○○○ |
| Invoice scanning (OCR) | ●○○ | ●○○ | ●○○ | ○○○ | ●○○ | ●○○ | ●●○ | ●●● | ●●● |
| Central kitchen / HACCP depth | ●○○ | ○○○ | ○○○ | ○○○ | ○○○ | ●○○ | ●●● | ●○○ | ○○○ |
| UK installed base | ●○○ | ●●● | ●●● | ●●● | ●●○ | ●●● | ●●○ | ●●○ | ●●○ |
Where TiLedger is not the right fit (yet)
Card payments and bank feeds
TiLedger records every tender and closes the day, but card acquiring and bank-feed reconciliation are on the roadmap. If bundled card machines are a must today, Square, Toast or Lightspeed lead.
Proprietary hardware
The till runs in a browser on standard tablets, PCs and receipt printers. There is no proprietary handheld fleet like Toast's.
Central kitchen and HACCP depth
Compliance checklists ship today; deep central-kitchen production and HACCP workflows are on the Enterprise roadmap, where Apicbase is stronger.
Delivery apps and invoice scanning
Delivery-app integrations (Foodpanda and others) are rolling out on Enterprise, and supplier invoices are entered rather than scanned — MarketMan and Jelly lead on OCR.
What TiLedger replaces in your current setup
| If you use today… | With TiLedger |
|---|---|
| Square, Dojo or SumUp only | Replace the till with Point of Sale (£39), or go straight to Kitchen Control (£69) for costing |
| Epos Now + spreadsheets | Replace the spreadsheets with Kitchen Control first; move the till when ready (sales import keeps history) |
| Epos Now + Jelly or MarketMan | Consolidate into Growth: one till, one costing engine, one close |
| A POS + Xero / QuickBooks for daily books | Growth includes daily closing, settlement and accounts; keep your accountant's package for statutory year-end if you prefer |
| A separate ordering website | Growth includes an order website and brand website reading the same menu and deals as the till |
| Deliverect | Keep it alongside TiLedger while delivery-app integrations roll out |
| Tevalis or Zonal, and happy | Start with a new site or brand rather than replacing everything at once |
TiLedger plans by customer type and industry
Each TiLedger plan suits a different kind of food business. Start from how many locations you run and whether food cost, finance and payroll need to live in the same system.
| Plan | Type of customer | Industry verticals | What they usually need |
|---|---|---|---|
| Point of Sale£39 per location · 1 location | Single-site independents that need a dependable till, menu, deals and sales reporting — without stock or finance modules yet. | Cafés and coffee shops, takeaways, kiosks and food trucks, dessert and juice bars, bakery counters. | Fast order entry, split payments, receipts and kitchen tickets, vouchers, sales by hour. |
| Kitchen Control£69 per location · 1 location | Single-site restaurants where food cost, wastage and stock decide the margin. | Casual and fine-dining restaurants, bakeries and patisseries with production, dark and cloud kitchens, caterers. | Live recipe costing with sub-recipes, purchases, wastage, stock counts and a variance ledger. |
| Growth£119 per location · many locations | Multi-location operators and brands that want POS, costing, daily close, finance and payroll in one system. | Restaurant groups, quick-service and fast-casual chains, café chains, franchise operators, hotel food and beverage outlets. | Daily closing, built-in accounts, payroll and attendance, transfers between locations, order and brand websites, loyalty, the owner app. |
| Enterprisefrom £179 per location · annual | Large chains and franchisors that need extra ordering channels, integrations and a guided roll-out. | National quick-service chains, franchise networks, hospitality groups, multi-brand and food-court operators. | WhatsApp and social ordering, single sign-on and API access, data migration, a named onboarding lead, priority support. |
How TiLedger compares — common questions
What is the difference between a restaurant ERP and a standalone POS?
A standalone POS records sales. A restaurant ERP such as TiLedger also turns each sale into ingredient usage, stock, cost, cash and accounts in the same system, so owners see food cost and the day's close without exporting data between a till, a costing tool and an accounts package.
How is TiLedger different from Square or Epos Now?
Square and Epos Now are POS-first, with stock and costing as lighter add-ons. TiLedger's web POS writes into the same ledger as recipe costing, inventory, daily closing and finance, so there is no second database and no price drift between the till and the website.
How is TiLedger different from MarketMan or Apicbase?
MarketMan and Apicbase are back-of-house costing tools that sit beside a separate POS and accounts package. TiLedger includes the till, recipe costing, inventory, daily closing, payroll and accounts in one product, at published prices from £39 per location per month.
Does TiLedger replace QuickBooks or Xero?
For day-to-day restaurant books, yes. From the Growth plan, daily closing, settlement, expenses, invoice settlement, taxes, payroll and a chart of accounts are built in. Groups can still hand year-end statutory accounts to their accountant's own package.
Can TiLedger handle multi-branch operations?
Yes. On Growth and Enterprise, one company runs many locations with per-location prices, settings, taxes and staff access, stock transfers between locations, and every report by location, region or all locations. Each active location is billed at the plan price.
Can I keep my current POS while trying TiLedger?
Yes. Item-wise sales can be imported from another POS while you set up recipes and stock in Kitchen Control, then the till can move to TiLedger when you are ready. Data migration packages cover menus, recipes, opening stock and sales history.
Is there a free trial of TiLedger?
No. TiLedger has no free plan or free trial. Instead, the live demo runs the full product on a sample restaurant with no sign-up; each session lasts 30 minutes and the data is reset afterwards.
Which TiLedger plan suits my type of restaurant?
Point of Sale suits single-site cafés, takeaways and kiosks that need a dependable till. Kitchen Control suits single-site restaurants, bakeries and dark kitchens where food cost decides the margin. Growth suits restaurant groups and chains running finance and payroll across locations. Enterprise suits national chains and franchisors that need WhatsApp ordering, single sign-on and a guided roll-out.
Comparisons are based on publicly available information as of October 2026 and TiLedger's shipped product. Third-party products change often; check critical requirements with each vendor and in the TiLedger live demo. Prices are list GBP excluding VAT, per active location.
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